Physical Plant
Final Report
Approved CIC Recommendations:
OWG 34-2 Approved Recommendations
Co-chairs:
GSU Co-Chair-Ramesh Vakamudi, Associate Vice President for Facilities.
GPC Co-Chair-Scott Hardy
GPC Co-Chair-Scott Hardy
Committee Membership List
Name |
Title |
Inst. Affiliation |
Rick Bertaccini |
Decatur Facilities Manager |
Georgia Perimeter College |
Alvin Clark |
Manager, FIS, Facilities |
Georgia State University |
Jeff Day |
MEP Zone Chief |
Georgia Perimeter College |
Patrick Dukes |
Director, Administrative Services |
Georgia State University |
Beth Harris |
Scheduling Administrator |
Georgia Perimeter College |
Anthony Maddox |
Senior Facilities Manager |
Georgia Perimeter College |
Abdul Momen |
Director, M&0 |
Georgia State University |
Patti Stilson |
Director, Building Services |
Georgia State University |
Tasks:
- Initiate building inventory validation (addresses and description of each GPC building, whether owned or leased; obtain copies of all agreements/leases and related documentation, including title papers, title insurance policies, appraisals, surveys, etc.)
- Specifically, obtain details regarding GPC’s Newton Campus, which involves a donation of land from the Arnold Fund, and which is owned by the GPC Foundation. One building is leased with E & G funds and another (including baseball/softball facilities) is leased with student fees.
- Specifically, obtain details regarding GPC’s lease of its Lakeside Center (1975 Lakeside Parkway Tucker, Georgia 30084)
- Merge and review space inventories
- Make changes to existing bonds/warranties
- Identify responsibilities for GO bonds asset tracking and records retention
- Work with GSFIC on changes to necessary documentation (letters)
- Revise active contracts once consolidation is completed
- Consider cross training for smooth transition & higher delegated authority
- Identify restrictions on real property deeds
- Identify any reversionary language in property deeds
- Understand what real property campuses own
- Address use restrictions in rental agreements
- Identify restrictions on donations for naming
- Consider and implement consolidation of rental space
- Understand what real property Foundations own
- Consolidate & restructure maintenance departments, including salary & reporting
- Identify and reconcile differences in handling M&O
- Develop naming protocols for buildings
- Change signs on and off campuses
- Address all out-sourced services and make them coincide
- Address Shipping & Receiving, including inter-campus Mail Courier Service
- Consolidate preventive maintenance plans, including for PPVs
- Identify functional duplication between campuses (supervisors, tech., etc.)
- Re-implement Management Systems: M&O billing/accounting, tracking, etc.)
- Reconcile differences in how departments handle M&O of PPV/GHEFA Space
- Reassess outsourced functions for PPV/GHEFA (Mech., Elec., Fire, etc.)
- Reconcile replacement reserves accounts for PPV capital improvements
- Address maintenance contracts for plant equipment, HVAC, trash, etc.
- Consolidate preventive maintenance programs
- Determine if 8038 filings need to be amended for PPVs
- Understand how debt ratios get calculated
- Determine if institutions accept pre-funding commitments to begin projects
- Provide required notice on all PPVs to EMMA and others
- Obtain copies of all Certificates of Occupancy.